Reminder: Commercial VTRs Must be Submitted Electronically as eVTRs

On November 10, 2021, NOAA Fisheries implemented a new rule requiring all GARFO-permitted commercial fishing vessels to submit vessel trip reports electronically as eVTRs within 48 hours of the end of the trip. This also applies to vessels holding a NEFMC for-hire permit. This does not apply to vessels holding only an American lobster permit.

  • Paper vessel trip reports packages will no longer be distributed by GARFO.

  • After November 10, VTRs will only be accepted electronically.

  • If you have any delinquent VTRs, please mail them as soon as possible for processing before the deadline.

See GARFO’s webpage for more information on the requirements, and use this decision tree to help you decide if you need to use eVTR. Additional resources are available on the Council’s Commercial eVTR page.

How to Report

Vessel operators have several NOAA Fisheries-approved eVTR applications to choose from. Visit the NOAA Fisheries eVTR Software Options page for detailed information about approved applications and other aspects of electronic reporting. NOAA Fisheries has also developed a Decision Tree to help permit holders to determine which reporting applications will best meet their needs. Many commercial operators have chosen the SAFIS eTrips/mobile 2 or the NOAA Fish Online programs.

Training Opportunities

The Council and GARFO have both hosted eVTR training webinars. Recordings from those webinars are available at the links below.

Additional eVTR Resources

The pages and videos linked below provide information to help get you started.

General

eVTR Tutorials

eTrips/Mobile 2 Tutorials:

NOAA Fish Online Tutorials

Get Answers to Your eVTR Questions: Council to Host Q&A Session – October 26, 5:00 p.m.

Beginning on November 10, 2021, all commercial vessels with federal permits for species managed by the Mid-Atlantic or New England Council will be required to submit vessel trip reports (VTRs) electronically as eVTRs within 48 hours of the end of a trip. Vessel operators have several NOAA Fisheries-approved eVTR applications to choose from. Many commercial operators have chosen the eTrips/mobile 2 or NOAA Fish Online.

In preparation for the upcoming implementation of these new requirements, the Mid-Atlantic Fishery Management Council will hold an informal question and answer session on Tuesday, October 26, 2021 at 5:00 p.m. Participants can join by Webex webinar or call in by phone (details below). Staff from the Mid-Atlantic Council, NOAA/GARFO, and ACCSP will be available to answer your questions about all things related to electronic reporting and using eTrips/mobile 2 or NOAA Fish Online. The webinar will begin at 5:00 p.m. and will be open for at least an hour, but staff will remain online longer if needed to address any outstanding questions.

This is a great opportunity to get answers to your questions about using eTrips/mobile 2 or Fish Online. Questions that have been addressed in recent training webinars include:

  • Can I report the use of different gears or different fishing areas in a single trip?

  • Can I edit a trip once I have submitted it?

  • How can I complete my trip if I don’t have WiFi or cellular connection at sea?

Webinar and Call-In Information

  • Click here to join the webinar (If prompted, enter Meeting number: 2341 450 5348; Meeting password: nKjY7pD6vM2)

  • To join by phone: Dial 1-844-621-3956 and enter Access Code: 23414505348#

Additional eVTR Resources

Commercial fishermen are encouraged to transition to electronic reporting as soon as possible to allow time for any issues to be addressed before the November 10 implementation date. The pages and videos linked below provide information to help get you started.

General

Past Training Webinars

The Council and GARFO have both hosted training webinars with step-by-step demonstrations of electronic reporting applications. Recordings from those webinars are available at the link below.

eVTR Tutorials

Council to Host eVTR Training Workshop – September 15, 5:00 - 7:00 p.m.

Beginning on November 10, 2021, all commercial vessels with federal permits for species managed by the Mid-Atlantic or New England Council will be required to submit vessel trip reports (VTRs) electronically as eVTRs within 48 hours of the end of a trip. This workshop will include a step by step tutorial of ACCSP’s free software application eTrips Mobile 2.

NOAA Fisheries Reminder: Update your Fish Online Account by June 1

The following was released by NOAA Fisheries:

As part of our conversion to online permitting and eVTR, we are changing the way that vessel owners and operators login to Fish Online starting June 1.

To access Fish Online, instead of entering your permit number and PIN combination, you must now login using your personal Fish Online user account. We made this change to increase your account security and to enable vessel owners to give access, or “entitlements,” to their vessel records to other trusted people while managing multiple vessels in one account. We began implementing this process in 2020 and continue to reach out to vessel owners and operators to provide information and offer technical assistance.

Vessel Owners

Earlier this year, in anticipation of our annual vessel permit renewal season, we mailed instructions to vessel owners on how to update their accounts. Owners must use their user accounts to:

  • Use services such as permit renewals and electronic reporting.

  • Review landings data submitted by operators and dealers.

  • Provide account access to other trusted people.

  • Manage multiple vessels in one account.

If you are a vessel owner and have not yet created your login credentials, we strongly encourage you to do so by going to the How to Create an Account in Fish Online instructions located on our Vessel Trip Reporting web page. These step-by-step directions demonstrate how to create a validated Fish Online account by using either a Credential Security Code (CSC) or by calling our Help Desk.

Vessel Operators

Vessel operators also need a Fish Online account to use any of  GARFO’s eVTR applications and to view their previously submitted eVTRs. Starting last month, we began sending notices to vessel operators and will continue this process throughout the summer. Once vessel operators receive a letter in the mail, if they have not already, they should create their user accounts as soon as possible by going to the How to Create an Account in Fish Online instructions located on our Vessel Trip Reporting web page. These step-by-step directions demonstrate how to create a validated Fish Online account by using either the Credential Security Code (CSC) in the letter we mailed to you or by calling our Help Desk.

Questions?

For assistance with obtaining your CSC code, entitling vessels, or creating your Fish Online user account:

  • Call our Vessel Reporting Help Desk at 978 -281-9188 from the phone number listed on your vessel permit. This is needed to verify your identity.

  • Contact your local Port Agent.

New South Atlantic For-Hire Reporting Requirements – Information for Greater Atlantic Permit Holders

Beginning on January 4, 2021, all fishermen with Atlantic federal charter/head­boat permits for Snapper-Grouper, Coastal Migratory Pelagics, and Dolphin/Wahoo issued by NOAA’s Southeast Regional Office (SERO) will be required to electronically report their fishing effort and landings through the NOAA Fisheries Southeast For-Hire Electronic Reporting Program.

How Will This Affect For-Hire Operators in the Greater Atlantic Region?

Individuals holding only for-hire permits issued by the Greater Atlantic Regional Fisheries Office (GARFO) will not be impacted by these changes. You can continue submitting your electronic VTRs as you are right now.

Individuals holding both a GARFO for-hire permit and a Southeast Region Office (SERO) charter/headboat permit for any of the species listed above will be subject to new reporting requirements.

Information for Dual GARFO and SERO For-Hire Permit Holders

In early December, SERO will be sending you an informational toolkit that explains the Southeast For-Hire Electronic Reporting Program. The toolkit is also available here.

New Reporting Requirements

As a result of holding the SERO permit, you will need to report the new information listed below, in addition to the GARFO information you are accustomed to reporting. 

  • Socio-economic questions:

    • Trip Fee (dollars);

    • Fuel Used (gallons);

    • Price of Fuel (dollars per gallon).

  • Requirement to submit did-not-fish reports in weeks in which no fishing activity occurs in any fishery.

How to Report

  • As a holder of a SERO permit, you will be required to meet these reporting requirements regardless of where you fish or what species you target.

  • If you have been reporting using eTrips/Mobile 2, simply continue to report with this software as you have been, as the new fields will automatically appear in January and  this system meets both regions’ requirements.

  • If you have been reporting using the Fish Online eVTR application, we strongly encourage you to convert to eTrips/Mobile 2 to satisfy the reporting requirements of both GARFO and SERO. At present, Fish Online does not meet SERO reporting requirements.

When to Report:

Reports must still be submitted within 48 hours of landing to meet GARFO requirements.

For Assistance with Reporting Requirements Contact

  • Your local GARFO Port Agent

  • GARFO reporting group at 978-281-9246

  • If you are a Fish Online user and want to switch to using eTrips, call 1-800-984-0810 or visit https://www.accsp.org/what-we-do/safis/etrips-mobile-instructions/

Additional Information

Nov. 20 Webinar: Commercial eVTR Options in the Greater Atlantic

The Mid-Atlantic Fishery Management Council (MAFMC) and New England Fishery Management Council (NEFMC) are considering an action that will require commercial fishing operators holding federal permits for species managed by either Council to report their Vessel Trip Reports (VTRs) electronically rather than on paper. Fisheries covered include:

  • Northeast Multispecies (groundfish)

  • Monkfish

  • Atlantic Herring

  • Skates

  • Small-Mesh Multispecies (whiting/hake)

  • Red Crab

  • Sea Scallop

  • Atlantic Bluefish

  • Black Sea Bass

  • Scup

  • Summer Flounder

  • Spiny Dogfish

  • Tilefish

  • Squid

  • Atlantic Mackerel

  • Butterfish

  • Surfclam

  • Ocean Quahog

Electronic Vessel Trip Reports (eVTRs) allow direct entry of data by the vessel operator using an electronic-based system (computer, smart phone, tablet). They have been an option for some fisheries since 2011 and all fisheries since 2013. These eVTRs have been required for all of the Mid-Atlantic and some of the New England for-hire fleet (due to also holding MAFMC permits) since 2018.

November 20 Commercial eVTR Webinar

In preparation for a possible transition to required electronic reporting for the commercial fleet, the MAFMC will host a webinar to review eVTR options, initial steps necessary for commercial operators to begin reporting electronically, and a demonstration of two of the most popular electronic reporting applications (with limited time for questions).

  • Date/Time: Wednesday, November 20, 2019, from 5:30 p.m. to 7:30 p.m., EST

  • To Connect: Via webinar http://mafmc.adobeconnect.com/evtr_publicmtg/ with a telephone audio connection (provided when connecting).

  • Audio only access: Conference phone number: 1–800–832–0736; Room Number: 5765379.

  • Note: The webinar will be recorded and made available on the MAFMC website (www.mafmc.org) for later viewing.

More Information

For additional information on the proposed action and resources for commercial fishing operators, or to sign up for notices specific to the eVTR action, visit http://www.mafmc.org/actions/commercial-evtr-framework.

Commercial eVTR Framework Webinar - Tuesday 7/23 at 8:30 a.m.

The Council will hold a webinar on Tuesday, July 23 at 8:30 a.m. to provide an update on the Commercial eVTR Framework and to review the available eVTR applications. This action could require electronic submission of Vessel Trip Reports (VTRs) for commercial permit holders. Participants will also have an opportunity to provide input on specific issues, such as the timing for submitting eVTRs.

Date/Time 
Tuesday, July 23, 2019, 8:30 a.m. - 10:30 a.m.

Connection Info

To install the Adobe Connect app or test your connection, please visit: http://mafmc.adobeconnect.com/common/help/en/support/meeting_test.htm

Materials

The updated eVTR framework document with action alternatives will be posted to the MAFMC eVTR webinar event page later this week.

For more information, contact Karson Coutre, kcoutre@mafmc.org (302) 526-5259.

Reminder: Electronic Reporting Requirements for Party/Charter Vessels with Mid-Atlantic Permits

Beginning Monday, March 12, 2018, all charter and party vessel operators holding a federal permit for species managed by the Mid-Atlantic Fishery Management Council will be required to electronically submit Vessel Trip Reports for all trips carrying passengers for hire.

Mid-Atlantic Council to Offer Training Workshops on Electronic Vessel Trip Reporting for the For-Hire Community

The Mid-Atlantic Council will hold two workshops to help for-hire vessel operators prepare for upcoming electronic reporting requirements. 

  • Saturday, February 10, Danvers, Massachusetts
  • Saturday, February 24, Toms River, New Jersey

New Electronic Reporting Requirements for Mid-Atlantic Charter/Party Vessels

Beginning March 12, 2018, all charter and party vessels that hold a federal permit for species managed by the Mid-Atlantic Fishery Management Council will be required to electronically submit vessel trip reports for all trips carrying passengers for hire.